You can request records by all these methods below, but to request records, write to their FOIA person. Also, FOIA does not apply to “general questions” asked of the agency, but you need not mention FOIA for it to be a FOIA request.
Got all that?
Requesting records from the Department of General Services:
Records may be requested by U.S. Mail, fax, e-mail, in person, or over the phone. FOIA does not require requests be in writing. The requester does not have to specifically refer to FOIA in order to request documents.
From a practical perspective, the Department of General Services may ask the request be put in writing to ensure there is a clear statement of the type of records being requested and to reduce the potential for misunderstanding the request.
The request must identify the records the citizen is seeking with “reasonable specificity.” This is a common-sense standard. It does not refer to or limit the volume or number of records. The request must be specific enough for the records to be identified and located.
Requests must ask for existing records or documents. FOIA allows existing records to be inspected or copied. If a record does not exist, under FOIA, the Department of General Services is not required to create a ‘new’ record. FOIA does not apply when asking general questions about the work of the Department of General Services.
The requester may choose to receive electronic records in any format used in regular course of business by the Department of General Services. For example, a request for records maintained in an Excel database, the requester may elect to receive those records electronically, such as via e-mail or diskette, or receive a printed copy.
General Services may need to clarify the information being requested. Please include appropriate contact information in case the request for information needs clarification is extensive in the amount of documents being requested, and/or to coordinate delivery of the documents.
To request records from the Department of General Services, direct requests to:
Attn: FOIA Request
Julie Whitlock, Policy and Legislative Analyst
Department of General Services
1100 Bank Street, Suite 420
Richmond, Virginia 23219
In the e-mail subject line please put at least the following: FOIA Request
Does the Governor have time to address this, or the Attorney General?