Department of General Services ignores FOIA request

You can request records by all these methods below, but to request records, write to their FOIA person. Also, FOIA does not apply to “general questions” asked of the agency, but you need not mention FOIA for it to be a FOIA request.

Got all that?

Requesting records from the Department of General Services:

Records may be requested by U.S. Mail, fax, e-mail, in person, or over the phone. FOIA does not require requests be in writing. The requester does not have to specifically refer to FOIA in order to request documents.

From a practical perspective, the Department of General Services may ask the request be put in writing to ensure there is a clear statement of the type of records being requested and to reduce the potential for misunderstanding the request.

The request must identify the records the citizen is seeking with “reasonable specificity.” This is a common-sense standard. It does not refer to or limit the volume or number of records. The request must be specific enough for the records to be identified and located.

Requests must ask for existing records or documents. FOIA allows existing records to be inspected or copied. If a record does not exist, under FOIA, the Department of General Services is not required to create a ‘new’ record. FOIA does not apply when asking general questions about the work of the Department of General Services.

The requester may choose to receive electronic records in any format used in regular course of business by the Department of General Services. For example, a request for records maintained in an Excel database, the requester may elect to receive those records electronically, such as via e-mail or diskette, or receive a printed copy.

General Services may need to clarify the information being requested. Please include appropriate contact information in case the request for information needs clarification is extensive in the amount of documents being requested, and/or to coordinate delivery of the documents.

To request records from the Department of General Services, direct requests to:

Mailing Address:
Attn: FOIA Request
Julie Whitlock, Policy and Legislative Analyst
Department of General Services
1100 Bank Street, Suite 420
Richmond, Virginia 23219

E-mail Address:
FOIA_DGS@dgs.virginia.gov
In the e-mail subject line please put at least the following: FOIA Request

Phone: 804-786-3311
Fax: 804-371-8305

(emphasis mine)

Does the Governor have time to address this, or the Attorney General?

Advertisements

Published by

Mark Brooks

Independent Journalist/Photographer --- Retired Land Surveyor originally from Colorado. USN Veteran. Involved as a citizen and journalist in politics and open government locally and sometimes statewide. Interests: photography, music, justice and equality for everyone.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s